Last updated: January 1, 2025 · Effective: January 1, 2025
| Purpose | Legal Basis | Data Used |
|---|---|---|
| Provide the Service (authentication, file storage, analysis) | Contract performance | Account info, uploaded files |
| Generate AI insights and chat responses | Contract performance | Anonymized metrics only |
| Process payments and manage subscriptions | Contract performance | Billing information |
| Send service notifications and updates | Legitimate interest / consent | Email address |
| Improve and develop the Service | Legitimate interest | Usage data (anonymized) |
| Comply with legal obligations | Legal obligation | As required by law |
| Fraud prevention and security | Legitimate interest | IP, device data, logs |
We do not use your data for advertising, do not build profiles for ad targeting, and do not sell your personal information to any third parties.
We share your information only with the following categories of third parties, and only as necessary:
We may also share information: (a) with your explicit consent; (b) to comply with legal obligations; (c) to protect our rights or users' safety; or (d) in connection with a merger or acquisition (with advance notice to users).
We never sell your personal data.
When you analyze a file, our system:
{"totalRevenue": 25000, "growth": -12, "topProducts": ["Product A"]}OpenAI processes data in accordance with their Privacy Policy. We use OpenAI's API with data usage restrictions that prevent your data from being used to train their models.
We implement industry-standard security measures including:
While we implement strong security measures, no system is completely secure. We encourage you to use a strong, unique password and enable two-factor authentication where available.
Your data is stored in Google Cloud infrastructure (Firebase) in the United States. Enterprise customers may request data residency in other regions.
We use essential cookies that are necessary for the Service to function. These include session authentication tokens and security cookies. These cannot be disabled.
With your consent, we use privacy-respecting analytics to understand how users interact with our Service. We do not use Google Analytics or invasive tracking. Analytics data is aggregated and anonymized.
You can control non-essential cookies through your browser settings. Note that disabling cookies may affect some features of the Service.
Depending on your location, you have the following rights regarding your personal data:
Request a copy of your personal data we hold about you.
Request correction of inaccurate personal data.
Request deletion of your personal data ("right to be forgotten").
Receive your data in a portable, machine-readable format.
Request restriction of processing your personal data.
Object to processing based on legitimate interests.
To exercise these rights, contact us at soolo1studio2@gmail.com. We will respond within 30 days. You may also delete your account and all associated data directly from your account settings.
We retain your data for the following periods:
You can delete your files, chat history, and account data at any time from within the dashboard. Account deletion will remove all personal data within 30 days.
SheetMind AI is a business tool intended for users 18 years and older. We do not knowingly collect personal information from children under 18. If we discover we have collected data from a minor, we will delete it immediately. If you believe we have inadvertently collected such information, please contact us at soolo1studio2@gmail.com.
SheetMind AI is operated from the United States. If you are located outside the US, your data will be transferred to and processed in the US. We ensure appropriate safeguards are in place for such transfers, including:
If you are in the European Economic Area, our legal bases for processing your data are: contract performance (providing the Service), legitimate interests (security, fraud prevention, product improvement), and your consent (where required). You have all rights described in Section 7 under GDPR. To exercise them, contact soolo1studio2@gmail.com. You also have the right to lodge a complaint with your local supervisory authority.
If you are a California resident, you have the right to: (a) know what personal information is collected about you; (b) know whether personal information is sold or disclosed; (c) opt-out of the sale of personal information (we don't sell it); (d) equal service and price. We do not discriminate against users who exercise CCPA rights.
For privacy-related questions, requests, or concerns:
If you are not satisfied with our response, you have the right to complain to the relevant data protection authority in your jurisdiction.